Project and program management
For digital, AI and HR tech projects. I take over planning, steering and reporting and see the initiative through to rollout.
Project plan · Vendor management · Status reports
FREELANCE PROGRAM MANAGER & AI BUILDER · HR TECHI lead projects.
And build them.
For tech companies and SMEs running digital, AI and HR tech projects. I plan and steer initiatives through rollout, and I build the prototypes, automations and AI agents myself. One point of contact for business, management and tech.
APPROACH
Two roles. One point of contact.
Many projects lose time at the handovers. The business explains, project management translates, and tech builds something else. I do both, which keeps the distance between them short.
Steer
- Project and program management, including international programs
- Stakeholders up to C-level and works councils
- Schedule, budget, risks and status reporting
- User acceptance testing and rollout
- Change management and training
Build
- AI agents and chatbots
- Automations, apps and integrations with n8n, Supabase and Vercel
- Dashboards and databases
- Clickable prototypes
- Handover with documentation, so your team can carry on
Systems people like to use
A system only pays off when people actually use it. So I build systems that adapt to people, instead of making people adapt to existing systems and cumbersome workflows. I think ahead, bring my own experience and design around how your team really works. At Worldline, two of my AI agents are among the five most used in the company.
- Thinking ahead and testing early with real users
- Easy to use: few clicks, plain language
- Built into the tools your team already uses, such as Teams, SharePoint, browser or phone
- Training, onboarding and improvements based on feedback
ABOUT
Luca Beck
I have spent more than ten years making projects work in corporates and consulting: at Procter & Gamble, at Korn Ferry for Fortune 500 clients and most recently at Worldline, where I led an HR technology program across 40 countries with international teams and built two of the company’s most used AI agents. In 2025 I took on my first own AI projects alongside Worldline, such as a CV scoring engine for an AI recruiting platform. Since July 2026 I have been freelancing full time.
- FOCUS
- Digital, AI and HR tech projects
- LANGUAGES
- German (native), English (fluent), French (basic)
- PLATFORMS
- Upwork Top Rated
TRAINING & CERTIFICATIONS
- AI Change Management · 2025
- EU AI Act · 2025
- Advanced Leadership Training · 2025
- Generative AI · 2024
- Agile Leadership & Scrum · 2024
- Power BI Advanced Analytics · 2024
- Microsoft Teams & Zoom Certified Producer
SERVICES
What you can bring me in for
AI adoption
Find and prioritize use cases, build a pilot, support the rollout. To German quality standards, in line with the EU AI Act and GDPR, and with the people who will work with it in mind.
Use case list · Pilot · Training
Prototypes and automation
Bored of PowerPoint slides? I build a prototype, an automation or an AI agent your team can try right away.
AI agents · n8n workflows · Dashboards
Coaching and enablement
1:1 coaching for individuals, from employees to leadership, and workshops for whole teams on AI adoption, prompt engineering and automation. Plus leadership development based on my programs for Fortune 500 clients at Korn Ferry.
1:1 coaching · Team workshops · Leadership development
- 01 Intro call 30 minutes, free. We clarify the goal, the situation and whether I am the right fit.
- 02 Project outline Goal, scope, timeline and price on one page, agreed before we start.
- 03 Delivery in sprints Start small, deliver visibly, then expand.
- 04 Handover Documentation and knowledge transfer are always included.
EU STANDARDS
Built to EU standards
Projects with AI and personal data need more than a tool that works. I plan the rules in from the start, together with your legal and data protection team.
MY WORK DASHBOARD · DEMO ON REQUEST
Try the dashboard I work with every day.
One system for work and daily life: more than 25 modules in eight groups, with AI agents built in, designed and built by me. Request an access code and I will get back to you personally.
AI agents that do the routine work
Alpha
Works via chat or voice. Creates tasks and appointments, logs client hours and writes email drafts.
PiBo
Writes pitches for job and project requests.
Briefing
Arrives every morning at 7:00, built from tasks, calendar and the drafts waiting in Approvals.
Board of Directors
A board of several AI voices that reviews business ideas.
BUILT BY ME
Things I have built
Job posting agent
WorldlineAsks the hiring team clarifying questions, follows the internal skills framework, adapts perks and benefits to each country and publishes in corporate design. One consistent standard for every posting worldwide.
2 minutes per posting instead of 30 to 120
HR knowledge assistant
Client projectReplaces the internal wiki and PDF folders: employees ask in plain language and get answers from the company’s own policy documents, around the clock.
60% fewer requests to HR
CV scoring
Client projectScoring engine for a recruiting platform built on AI. CVs are parsed, ranked against the role and returned with reasoning in seconds.
80%+ less screening time
Certyme
Own productChecks with several AI models whether an image is real or generated by AI and issues a certificate that anyone can verify.
>99% accuracy
Jarvis
Own toolSeveral AI agents running on different language models that work together and share one knowledge base.
n8n · custom code · multiple LLMs
CAREER · AS A PROJECT PLAN
Over ten years of projects in corporates and consulting
ROLE
Business Analyst
Procter & Gamble · 2011–2015
Junior Project Manager
Accas Group, IT consulting · 2016–2018
Project Manager
Korn Ferry, Fortune 500 clients · 2018–2022
Global Program Manager
Worldline, 40 countries · 2022–2026
Freelance Program Manager & AI Builder
AI projects since 2025 · full time since July 2026
Next
Your project?
FEEDBACK
What people I have worked with say
“Luca’s expertise in systems integration was instrumental in launching successfully across all 40 countries. He actively seeks out new solutions, with a keen interest in future proof technologies and AI.”
“Open, clear in communication, and accountable. What stands out is Luca’s structured approach and his ability to engage different stakeholders and drive projects forward with focus. A real asset to any team.”
“Luca is a highly engaged, curious, and team oriented partner. He owned process and system optimization as well as project and program management. Even with complex topics, he quickly grasped the context and delivered real value through his solutions.”
“Luca has a sharp and proactive mind, always solution oriented, ready to challenge situations that require improvement. His interest in new technologies and ways to automate, streamline, and tool processes made a huge difference.”
“Direct, straightforward, and solution oriented. Luca played a key role in system optimization, always approaching challenges with a structured and results driven mindset. He keeps things simple and focused while still delivering meaningful impact.”
“What makes Luca special is the warmth he brings to every conversation. He stays calm under pressure, explains complex ideas in a down to earth way, and champions solutions that are sustainable for the long term.”
“Luca was a true success driver. I always appreciated his incredible patience in explaining technical topics. He can simplify the most complex topics, and he does it with a smile.”
“Luca created significant added value for our team. He brought technical expertise to daily work and real proficiency in turning data into reporting we could actually use. Open minded, team oriented, and never forgets the human touch.”
“I worked with Luca across many Talent Acquisition projects. His professionalism, responsiveness, willingness to help, and solution oriented mindset are strong qualities that truly characterize him. Strongly recommended.”
“My collaboration with Luca was successful and efficient. He demonstrated strong leadership skills, always driven by results and team spirit.”
“Luca completed all assigned tasks quickly and with attention to detail. Easy to communicate with throughout. We can definitely recommend Luca.”
FAQ
Frequently asked questions
What does a freelance program manager do for my company?
I take ownership of an initiative from planning to rollout: scope, schedule, budget, risks, stakeholders and vendors. When several projects depend on each other, I steer them as one program, so priorities and dependencies stay visible.
Do you only manage, or do you also build?
Both. Besides steering the project, I build prototypes, automations and AI agents myself: with n8n, Supabase and Vercel, and with common AI models such as Claude, ChatGPT, Gemini and Copilot. That means fewer handovers and faster proof that an idea works.
How do you make sure my team actually uses the new tools?
User adoption is part of the plan from day one. I design every system around the people who will use it: I test early with real users and adjust before rollout. The tools are easy to use and sit where your team already works, for example in Teams, SharePoint, the browser or on the phone. Training, onboarding and improvements based on feedback are part of every project.
What does the EU AI Act mean for AI in HR and recruiting?
AI that selects applicants or informs decisions about employees counts as high risk under the EU AI Act. That comes with requirements such as documentation, human oversight and informing employees. At Worldline I applied the EU AI Act at business unit level. In your project I plan these requirements in from the start, together with your legal and data protection team.
Which companies do you work with?
Companies in every industry, especially SMEs and tech companies. My background is corporate and consulting work for Procter & Gamble, Korn Ferry with Fortune 500 clients, and Worldline. Many of my projects sit where technology, AI and HR meet, but the methods work in any business function.
How much does a project cost?
That depends on scope and duration. Usually well below what agencies and large consultancies charge, because you pay for one person who plans and builds, without handovers between teams. After the intro call you get an outline on one page with goal, scope, timeline and price, agreed before we start.
Which languages do you work in?
English and German, in writing and in meetings, including workshops and documentation.
Tell me about your project.
In an intro call of 30 minutes we clarify what it is about and whether I can help. Free and without obligation. For a demo access code, a short message saying who you are is enough.